ARE THERE ANY TRICKS OR TIPS FOR HANDLING BOOKKEEPING WITHOUT HAVING A HUGE STACK OF PAPERS PILE UP?

With all of the writings for accounts payable, accounts receivable, statements, etc. how does the single get to these writings in the discerning as well as correct manner? The stacks of writings appear to all only mix together sometimes.

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{ 3 comments… read them below or add one }

jdkilp July 31, 2010 at 4:38 am

Process them before they pile up. Don’t wait until you get a huge pile.

jim_elkins July 31, 2010 at 5:32 am

Not less than once a week. This is the part of running a biz that I just hate. One thing you need to be doing is stamping the date on your incoming bills – that helps to remind you when they are due.

Shay July 31, 2010 at 6:03 am

You need to set up a filing system.

For your bank statements use a three hole punch to put holes in them and put them in a three ring binder. One binder per year.

You can keep a copy of the invoices/statements you send your customers in a three ring binder as well. I would organize this binder by months and then by alphabetical order.

For accounts payable, use one file folder. Open your bills and place them in the file with the return envelope paper clipped to the bill. You can paper clip your invoices and statements together. After you pay the bill file them in a file cabinet in alphabetical, adding each month to the back of the folder so they stay in order from the first month through the last month of the year.

Keep a three ring binder for all your taxes, payroll and sales taxes, etc.

Good luck!

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